Planning Gratnells tray storage for school resources
Tray storage is most useful when each tray contains a complete, recognisable resource set. Start with the contents and their handling needs, then check the exact Gratnells tray, runner and furniture combination. Shallow, extra-deep, jumbo, combination and variety layouts should be selected through measured use rather than names or colour alone.
Let the contents determine tray depth
Lay out a complete resource set and measure its height, width and depth in the arrangement pupils will use. Small flat items may remain easier to identify in a shallow tray, while bulky equipment may need extra depth. A deep tray can provide volume but make loose small pieces difficult to find.
Compare shallow, extra-deep and jumbo options using the dimensions and permitted use of the exact products. A combination or variety unit can mix tray types, but its practical capacity depends on the selected arrangement. Do not count every possible runner position as a full tray location without checking clearance.
Verify trays, runners and furniture together
Gratnells provides information on its tray ranges and runner options. Match the proposed components by their exact descriptions and specifications, especially when adding new trays to existing furniture. Check smooth insertion, support and removal using a representative loaded tray before ordering a complete classroom set.
For a mathematics unit, one tray might hold a complete place-value activity, including instruction cards and a contents checklist. Label the tray and its return position identically. Pupils can then collect one ready-to-use kit and check it before returning it, rather than visiting several storage points during a lesson.
Maintain a system that stays complete
Use labels that describe the activity or contents, with additional visual cues where helpful. Colour can support the arrangement but should not be the only way staff identify a tray. Keep a small record of replacement parts and the compatible runner type.
Inspect tray rims, runners and furniture fixings during resource checks. Follow loading and cleaning instructions, and remove damaged components from use until assessed. Review trays that become too heavy or overfilled; dividing one crowded kit into two clearly linked trays may improve handling and make missing pieces easier to notice.
Action checklist
- Measure a complete resource set before selecting depth.
- Verify the exact tray, runner and furniture combination.
- Label trays and return positions consistently.
- Inspect rims, runners and overloaded contents.
Common questions
Can any similarly sized tray be added to an existing unit?
Check exact compatibility and try a representative loaded tray. External resemblance alone does not establish correct support, clearance or runner fit.
Sources and scope
Source titles are provided for reference. Check the current original guidance and your school's circumstances before making a policy or compliance decision.
- Schools Direct editorial — Original school resource planning guidance and worked examples. Checked 1 November 2026.
- Gratnells — Standard trays and Which runner? manufacturer range information. Checked 1 November 2026.